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Child Protection in Sport Unit

Help and advice

Help for sports organisations and clubs

How do I report a concern?

Safe recruitment in sport

Child protection

Defining child abuse

Club guidelines

Working with LSCBs

Planning away events

Photography

Standards for protecting children

Training

Checklist for travel abroad / hosting events

An essential safety checklist for sports organisations from the Child Protection in Sport Unit

Purpose of trip

• Competition, training, social, combination.

Communication with parents

• Pick up times
• Destination and venue
• Competition details
• Kit and equipment list
• Emergency procedures, home contact
• Consent form
• Code of conduct
• Process for parents contacting coach or young person.

Accommodation

• What type
• Catering, special diets, allergies
• Suitability for group, accessibility
• Room lists.

Hosting or being hosted

• Hosts vetted
• Hosts aware of special requirements
• Transport arrangements
• Telephone contact
• Local map and information.

Transport

• Journey time and stopping points
• Supervision
• Suitability and access
• Drivers checked
• Insurance.

Supervision / staffing

• Ratio of staff to athletes
• Male/female
• Specialist carers
• Responsibilities.

Emergency procedures

• First aid
• Special medical information
• Medications
• EHIC European Health Insurance Card (replacement for E111) form completed (EU visits). Further information: www.nhs.uk/Healthcareabroad

Insurance

• Liability
• Accident
• Travel
• Medical.

Costs

• For trip
• Payment schedule deposit, staged payments
• Extra meals, refreshments
• Spending money
• Security.

Documentation

• Travel tickets
• Passports, visas
• Check non EU nationals.

Preparing athletes

• Local culture, language
• Food and drink
• Currency
• Telephones
• Maps of area.

Arrival

• Check rooms, meal times, phones, valuables
• Check sporting venue
• Collect money, valuables
• Information on medications
• Arrange group meeting(s)
• Confirm care and child protection procedures with group/staff
• Rules, curfews.

Help for children & young people

ChildLine

0800 1111

Help for adults concerned about a child

Help and advice

0808 800 5000